Fall 2020 Federal Work-Study Program Information

Due to the current public health pandemic, all work-study positions for Fall 2020 will be hired, supervised, and performed 100% remotely.  Most work will likely consist of remote projects, virtual customer service, and tutoring/teaching assistant activities.

Available positions are posted at https://nvcc.studentemployment.ngwebsolutions.com/JobX_FindAJob.aspx.

In addition to working remotely, other work-study changes that are effective this fall include the requirement to submit detailed bi-weekly time logs at the end of each pay period that outline the work that was performed.  There is also a new cap on the maximum number of hours that students may work each week.  Schedules are now limited to a maximum of 15 hours per week.

Eligibility for Fall 2020 Federal Work-Study

In order to potentially qualify for a Fall 2020 federal work-study award, students must:

  • Be eligible for federal student aid,
  • Maintain enrollment in at least six eligible credits,
  • Meet the Satisfactory Academic Progress requirements, and
  • Have enough remaining unmet financial need based on the 2020-2021 FAFSA after taking into consideration other aid that is offered.

Work-study students will be paid $11 or $12 per hour depending on how many semesters they have participated in the work-study program.  After two full semesters of employment, students will be paid $12 per hour.

Requesting a Work-Study Award

If students were not offered a work-study award for Fall 2020 and they are interested in working remotely this fall, they may contact their Campus Work-Study Coordinator to determine if they are eligible for a work-study award.. Once an award is posted on myNOVA, students will have access to start applying for positions on the Job-X employment website the following day.

Process for Submitting Work-Study Employment Documents

Work-study employment documents posted in the NOVA Forms Library will need to be submitted as a PDF as outlined in the steps below.

1. The supervisor downloads the Work-Study Agreement, completes “Section B” by entering the requested information in the fillable fields and digitally signs it. The completed PDF is saved and then emailed to the student’s VCCS email account as a secure message by typing “securemessage:” in the subject line.

*A tutorial for sending and opening secure messages is available at http://blogs.nvcc.edu/financialaid/files/2020/07/Secure-Message-Tutorial.pptx.

 **Also note that the employment documents must be actually downloaded and not just opened in a web browser in order for the PDF to show fillable fields.

2.  Students will need to download the appropriate employment forms, complete the fillable fields on each form, digitally sign the forms using Adobe or a similar app, save the PDF and then email it to their Campus Work-Study Coordinator as a secure message from their VCCS student email account (ending in @email.vccs.edu). Alternatively, students may print the forms, fill them out, scan them, and then email them to their Campus Work-Study Coordinator as a secure message. Any additional supporting documentation such as a PDF or picture of the I-9 documentation or a voided check for the direct deposit form can be attached to the secure message as well.

A.  Students who received a Summer 2020 work-study stipend through the end of the summer term will just need to send a completed Work-Study Agreement to the Campus Work-Study Coordinator (unless they wish to update direct deposit or tax withholding information).

B.  New hires will need to submit the entire Work-Study Employment Packet.

C.  Rehires who were terminated in HRMS or who did not receive a work-study stipend during Summer 2020 will need to submit the Work-Study Rehire Documents.

3.  The Campus Work-Study Coordinator will download the employment documents that were received from the student via secure message and complete Section C of the Work-Study Agreement and Section 2 of the I-9 form (if applicable). The Campus Work-Study Coordinator will then electronically print the employment documents to the ImageNow Printer and route them forward to the CFAO WorkStudy Coord. Inbox.

*HR confirmed that USCIS has temporarily waived the requirement to examine physical copies of documents submitted for the I-9 form due to the COVID-19 pandemic.  Campus Work-Study Coordinators may review electronic copies of I-9 employment documents, enter the information in Section 2 and then digitally sign the I-9 form.  They will need to enter “COVID-19” as the reason for the physical inspection delay in the Section 2 “Additional Information” field on the I-9 form.

4.  The College Work-Study Coordinator will review the documents in Perceptive Content, post accepted FWS awards in PeopleSoft, update the budget, and forward documents to HR to be processed.  The student and supervisor will be emailed to confirm when the student is approved to work by the Financial Aid Office.

5.  HR will email the supervisor when the student’s employment is approved by HR. The student may begin working on or after the date referenced in the email from HR.

For more information, please visit www.nvcc.edu/workstudy.

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