The Purchasing Department is pleased to announce a new procedure for purchasing gift cards at NOVA. Effective immediately, please work with your Campus Buyer to facilitate the purchase of approved gift cards for faculty, staff and students with the Buyer’s P-Card.
This is a change to the previous policy which required a check request to be issued, approved and completed in order to purchase gift cards for students. While this process was previously an audit requirement, the Purchasing Department has been granted the authority from the Virginia Department of Accounts to purchase all gift cards with a Purchasing Department P-Card.
To clarify: All gift card purchases will be made by your Campus Buyer with their P-Card. No one else will be authorized to make the purchase.
In the Flyer Section of this edition, you will find the new Gift Card Authorization Form to begin using immediately for all gift card requests. The instructions (Gift Card Policy – Guidelines) on how to use the form and submit to your Campus Buyer are also available.
The new form is posted in the Purchasing Blog in SharePoint. If you have any questions about the new process, please feel free to follow up with your Campus Buyer for more information.