Need to email your instructor and not sure where to start? These ten easy to follow steps will help you get that email written and the send button hit in no time!1. Use your NOVA student email account to send your email. All correspondence relating to your courses should come from and go to your NOVA email address. Email messages originating from other email addresses may go directly to your instructors SPAM folder and go unnoticed.
2. Make your subject line meaningful. Your instructor likely teaches multiple courses and may even teach on other campuses. Include the course and section number along with a quick description of why you are writing your instructor.
An example might look like this:
Subject: PSY 200-E05W, Question about grade calculations
3. Briefly and politely state the reason you are writing. Be sure to include all of the relevant information pertaining to your question and leave out anything that does not relate directly to the situation.
4. If you are writing your instructor because you have a problem, include a proposed solution in your email. The instructor may or may not agree with your suggestion. Regardless, it does demonstrate to your instructor you are taking the initiative to actively work towards resolving the situation.
5. Sign your email with your complete first and last name along with your student ID number.
6. Read through your email to check for spelling and punctuation errors. Make sure all of your sentences are complete and do not contain any abbreviations or other modified text that is used in text messaging.
7. If your email is lengthy, have a second set of eyes proofread your email for clarity. This will be an opportunity to make sure you have clearly articulated what it is you wanted to say.
8. Send your email.
9. Allow adequate time for a response from your instructor. Many NOVA Online instructors also teach campus based courses so they are not always sitting at their computer in their office. Often you will find information in the syllabus relating to how soon you should expect a response from your instructor.
10. Once you have received a response from your instructor, acknowledge it. A simple “Thank you” may be all that is needed. If your instructor asks you questions in their response to your email, be sure to answer all of them thoroughly.
This post was adapted from www.wikihow.com/Email-a-professor by the NOVA Online Success Coaches to help you develop skills to effectively communicate through email to your instructor for the February focus on communication. NOVA Online Success Coaches can be reached at firstname.lastname@example.org or 703.764.5076.
Written by Laura, NOVA Online Success Coach