eVA Requisition Requirements
The Shared Services Center (SSC) sent an email to all eVA end-users on September 6 requesting assistance in correcting common issues with eVA requisitions. These common issues require corrective action by SSC, which slows down the approval process for all VCCS Colleges. To reduce the queue and avoid delays in approval, we need your support in following the guidelines below!
- Include documentation in the appropriate location.
- Appropriate documentation includes (when applicable): vendor quotes, statements of work, approved Business Meal Forms, and Speaker or Artist Forms.
- For Confirming Orders: include the original quote AND invoice
- For Blanket Purchase Orders: include past invoices, quotes from vendors, and any other relevant supporting documents
- Attachments should be included in the “Blog” (Alerts/Messages panel) on the right pop-out within the requisition:
- Once the message and attachments are included, click the ‘send’ green paper airplane icon and select save. The attachment will not show up in the messages until ‘Save’ is selected.
- Appropriate documentation includes (when applicable): vendor quotes, statements of work, approved Business Meal Forms, and Speaker or Artist Forms.
- Include the Contract Numbers when available.
- If you are submitting an order for a vendor that is on contract, the contract number must be included the line item(s) of the requisition.
- Contract numbers should be included on vendor documentation such as quotes, invoices, and statements of work.
- If you are submitting an order for a vendor that is on contract, the contract number must be included the line item(s) of the requisition.
If you have questions about these instructions or would like eVA assistance, please contact Procurement@nvcc.edu.
Submitted by:
Emily Southers, Acting Director of Material Management, ESouthers@nvcc.edu