Available Now: The Instructional Software Request Form

November 8, 2024 / Tech Notes & Training

The Customer Engagement Unit is pleased to announce that the Instructional Software Request Form is now live in the NOVA Services Portal. The form opened on Wednesday, November 6, and will remain available until Friday, December 6. Faculty should submit their instructional software requests for the 2025-2026 academic year during that time. 

These requests are for instructional/curriculum software used by students as part of the instruction in a course; it is not for presentation software, management software, software for website creation, or other software not directly used by students as part of course content. 

Tips for Submitting Requests

  1. Faculty requests should be submitted using the Instruction Software Request.
  2. The deadline for submitting requests is December 6. The form will close on this date; there will be no option for late submissions.
  3. There are no automatic renewals for any software—if you want central software funding, you must submit a request. Even if the software may have been available through a site license, a request is still needed.
  4. A separate form is needed for each software title. 
  5. Please do not submit requests for Adobe software, these requests are now handled through a different process.
  6. Quotes are optional and can be included with the request by uploading them to the attachments section.
  7. Deans and the Office of Academic Affairs will use this information to determine the most critical software packages to fund if there are more requests than funds available.   
  8. Software used at the college should be no more than one version out of date. 
  9. You must indicate on the form whether the software is compliant with Section 508 of the Rehabilitation Act. It is up to the faculty member to contact the publisher to determine if it is compliant. If you cannot find out, or if it is not compliant, you must attach justification for why you chose that software title. You must describe how you know that there is no alternative that is compliant or why your choice is the only one that will work. Federal law and VCCS policy require that software be compliant, so non-compliant software may not be approved unless there is clearly no alternative. You are the one who has to do the necessary searches for alternatives.
  10. Should you have any technical issues with the form or questions about the procurement process, please submit a ticket to IT Procurement.

Submitted by:
Allen Sinner, IET-CIO and CTO, ASinner@nvcc.edu