Category Archives: General Information

General Information about financial aid at NOVA.

2015-16 Application for Participation in the Two-Year College Transfer Grant Program

Established in 2007, the Two-Year College Transfer Grant Program (CTG) provides an incentive for students to first complete an associate degree at a Virginia public two-year college before transferring to a participating Virginia four-year college or university as a means to reduce the overall cost towards completing a bachelor’s degree.
In addition to paying lower tuition charges for their freshman and sophomore years while attending a two-year college, students who qualify may also receive a CTG award once they transfer to the four-year institution.

Click here for more information and to apply: 2YRCollegeTransferGrantApp201516

How to Handle Direct Loan Deferments

The National Student Clearinghouse has learned that a number of Direct Loan recipients, who are currently enrolled, have been contacted by their lenders regarding repayment of their loans. Please instruct your students to request a deferment form from their lender and return the completed form to your school.

The completed deferment form must include the following information:

  1. Student’s full name
  2. Student’s Social Security number
  3. Date of birth
  4. Student’s signature
  5. Your school code
  6. Loan holder or servicer’s address
    This is in the form’s lender section, which is typically found on page 2.

Please forward all completed deferment forms to the Clearinghouse and include a cover sheet containing your school’s full name, school code, branch code, and the academic term in question.

Deferments must be mailed. They CANNOT be faxed because most lenders require the original form and signature.

IMPORTANT: If a student has more than one loan holder, he or she must complete a separate deferment form for each lender/servicer.

Please mail your cover sheet and deferment form(s) to the Clearinghouse at:

National Student Clearinghouse
2300 Dulles Station Blvd, Suite 300
Herndon, VA 20171

The Clearinghouse will complete the deferment forms we receive from you using the enrollment information provided by your school for the term in question.

If you have any questions, please contact your Clearinghouse regional director or



2015-16 Scholarships Available

The on-line scholarship application is now active and accepting new scholarship applications for 2015-2016 NVCC Educational Foundation scholarships. Complete the application process accurately and prior to the application deadline: Wednesday, February 18, 2015.

To access Financial Aid Scholarship Applications, go to https://nvcc.academicworks. com. Once there, you must sign up, if you have not already done so, by using your VCCS email and creating your own pass- word.

When you have signed in, complete the General Application first. After completing the General Application, you may apply for any additional scholarships that interest you, provided you meet the requirements.

If you have additional questions, please contact the Financial Aid Support Center (855-323-3199) or your campus representative for assistance.

2014 Federal Income Tax Return Transcripts available via Get Transcript early in the 2015 tax filing season

Although the IRS Data Retrieval Tool (DRT) is still the preferred method for providing tax information when completing the FAFSA, accessing a real-time tax transcript at will simplify the process of obtaining a Tax Return Transcript for those filers who are not eligible to use the IRS Data Retrieval Tool. Electronic tax filers should have access to a transcript two weeks after taxes are filed, starting about the end of February.

Federal tax filers will be required to provide authentication prior to viewing and printing their Tax Return Transcripts. Get Transcript provides:

  • Individual/joint-filer transcripts
  • All available transcript types and/or

Letters of Non-Filing

  • Taxpayer authentication
  • Immediate display of transcript via PDF; users can view, print, and save the file

Get Transcript will alleviate the need to visit the IRS Office in person or request a transcript via mail; the filer will simply go to After user authentication, students or parents will provide the reason for the request, select the year(s), type(s) of information requested, and other requested information, and the document will be displayed in a printable format.

In preparation for completing the FAFSA, families are encouraged to file their taxes electronically and to do so as early as possible to meet all financial aid priority deadlines.

New FSA ID to Replace the Federal Student Aid PIN

In spring 2015, Federal Student Aid (FSA) will implement a new login process for their student and borrower-based websites, including FAFSA on the Web, NSLDS® Student Access,,, and the TEACH Grant website. The new FSA ID, which will be comprised of a userselected username and password, will replace the Federal Student Aid PIN as the process by which students, parents, and borrowers authenticate their identity to access their federal student aid information. The FSA ID will offer new functionality, including a single sign-on process for most of FSA systems.

FSA is making this change to eliminate the need for individuals to enter personal identifiers (Social Security number, name, and date of birth) when accessing Federal Student Aid’s systems. This change is critical to comply with new security requirements and industry best practices.

FSA is working to ensure that the transition from the FSA PIN to the FSA ID is as seamless as possible for customers. Existing users will be able to link their PIN information to the FSA ID. This change will not impact the FSA User ID log-in process that is currently in place for financial aid professionals.

Students will receive additional information regarding this change, which is expected to occur around the end of April, 2015. Please monitor the NOVA Financial Aid website for forthcoming announcements about the transition to the new FSA ID.

Thank you in advance for your support as FSA implements this important change. As always, if questions arise contact the Financial Aid Support Center.

Be Proactive with Your Student Loans: Prepare for Repayment

NOVA Financial Aid wants to ensure that you know how to find the status of your student loans and the contact information for your loan servicer(s) in case you have questions about loan repayment.

If you have not already done so, it is important to prepare to repay your student loans. Check with your loan servicer if you aren’t sure how or when to make a payment. You are responsible for staying in touch with your servicer and making your payments, even if you do not receive a bill. Many borrowers choose to have their loan servicers electronically debit loan payments from their banks each month in order to help prevent missing payments and becoming delinquent on student loans.

If you ever have difficulty making a loan payment, you should contact your loan servicer before the payment is late. You might qualify for deferment, forbearance, or a different repayment plan that can temporarily postpone or reduce the amount that you must pay. In order to see what options are available for your situation, you would need to call your loan servicer.

You may look up the contact information for your loan servicer by logging into your “My Federal Student Aid” portal at Click on the log in button in the upper right corner at www.studentaid. gov and enter your information to log in. If you do not know your 4-digit financial aid PIN, you may click on the “Forgot your PIN” link to request a duplicate PIN. Once you log in, scroll down to view your federal student loan history. Click on each of your loans to view the contact information for your current servicer. Different loans could have different servicers, especially Perkins loans. You should call your loan servicer today if you have any questions about repaying your student loans, including any options that may be available for you.

More information is available at > Repay Loans.

Check out this short video for more information:

NOVA to Offer New Refund Options Including a Debit Card

Northern Virginia Community College has contracted with Tuition Management Services (TMS) to process electronic financial aid disbursements to students who are entitled to excess financial aid after all institutional charges for tuition, fees, and books have been paid.  You have the ability to receive excess financial aid disbursements via the following options:

  • A reloadable Visa prepaid debit card
  • Direct deposit into a checking account (ACH)
  • A check mailed to your mailing address listed in MyNOVA (the default option if a refund preference is not elected)

Select your refund preference by logging into the NOVA refund website at  You only need to set up your preference once for all future terms and you may make changes to your preference at any time.

Please note that students who elect to receive refunds on a reloadable Visa prepaid debit card or by direct deposit may receive their refunds a few days sooner than students who are mailed a check for their refund.  However, it may still take 10 – 15 business days for students to receive refunds once funds are disbursed since the Financial Aid Office, the Controller’s Office, the State Treasury Department, TMS, and the student’s bank (depending on the option selected) all have separate processes to perform before the student receives the funds.

Students who select the reloadable Visa prepaid debit card should retain the card for all future refund disbursements.  Visit the Visa Prepaid Card website to learn how to use the card without incurring fees and other features of the card. Students are encouraged to use the card at ATM’s within the AllPoint network and retail stores which accept Visa Debit.

Your prepaid debit card will be mailed to the mailing address listed in MyNOVA;   it is critical that your address is correct. Once you activate your card, you will be able to change your address directly on the Visa Prepaid Card website. This change does not change your address in MyNOVA.

If you’re not sure that NOVA has your current mailing address, log in to the NOVA Student Information System via MyNOVA and verify that your mailing address is correct. You can also visit your campus Student Services Center to verify and update your mailing address.

For additional questions about this new feature, contact or call TMS at 1-888-722-4867.

GREENBACK (Jan_15) Financial Aid Newsletter

Check out the latest issue of The Financial Aid GREENBACK, our quarterly Financial Aid newsletter. This issue: new electronic refund options, FAFSA to replace the Student Aid PIN, be proactive with your student loans, and more. This newsletter is designed to help students and staff members stay up-to-date on the latest and greatest in the world of financial aid.

Visualize the Direct Subsidized 150% Loan Limit

The 150% Direct Subsidized Loan Limit can be confusing to students who don’t live, eat, and breath student loans (like some of us in financial aid. We want to make the limit change understandable for students who could be impacted. What better way to explain than with a visual that details:

  • Who is impacted by the limit and what that means
  • Which loans are included in the legislation
  • How and when the subsidy will change

Click this link to check out the graphic: NS015_150_Subsidy_Limit

Check out this info-graphic on 5-Loan-infographic to manage your loans.


Information provided by: NorthStar Education Services| www,